Privacy Policy
Last Updated: December 19, 2025
1. Introduction
Welcome to Greetz ("we," "our," or "us"). Greetz is an employee attendance management application designed specifically for cleaning service staff, engineers/technicians, and receptionists. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.
By using Greetz, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our application.
2. Information We Collect
2.1 Personal Information
- Employee account information (name, email, phone number, employee ID)
- Profile photo/avatar
- Role and department information
- Contact details
2.2 Attendance Data
- Check-in and check-out times
- Selfie photos during attendance check-in/check-out
- GPS location data (latitude and longitude) at the time of attendance
- Work hours and attendance history
2.3 HR Request Information
- Leave requests (sick leave, family emergencies, etc.)
- Permission requests (late arrival, early departure)
- Schedule swap requests between employees
- Approval status and workflow history
2.4 Daily Task Checklist Data
- QR code scan data for task locations
- Photos of completed tasks/work evidence
- Location data for task completion
- Task descriptions and status (clean/dirty conditions)
- Task completion timestamps
2.5 Device Information
- Device type and operating system
- Device ID and push notification tokens (Firebase)
- Camera access for selfies and task documentation
- Location services (GPS)
3. How We Use Your Information
We use the collected information for the following purposes:
- To authenticate and manage employee accounts
- To record and track employee attendance and work hours
- To verify employee identity and location during check-in/check-out
- To process and manage HR requests (leave, permissions, schedule swaps)
- To facilitate approval workflows between employees, leaders, and managers
- To track and document daily task completion
- To verify task completion through photos and location data
- To send push notifications about attendance, approvals, and important updates
- To generate attendance reports and analytics
- To improve our application and user experience
4. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Within the Organization: Your attendance data, task completion, and HR requests are shared with authorized personnel (leaders, managers, supervisors, and HR administrators) for approval and management purposes.
- Service Providers: We use Firebase Cloud Messaging for push notifications. These providers only have access to the minimum data necessary to perform their services.
- Legal Requirements: We may disclose your information if required by law or in response to valid requests by public authorities.
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information:
- Encrypted data transmission using HTTPS
- Secure storage using Flutter Secure Storage
- Authentication and authorization controls
- Regular security updates and monitoring
- Access control based on user roles and permissions
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.
6. App Permissions
Greetz requires the following permissions to function properly:
📸 Camera Access
Required for taking selfie photos during attendance check-in/check-out and documenting task completion.
📍 Location Access
Required to capture GPS coordinates during attendance and task completion to verify work location.
🔔 Notifications
Required to send push notifications about attendance reminders, approval status, and important updates.
📷 QR Code Scanner
Required to scan QR codes at task locations to retrieve task assignment information.
7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Attendance records, task completion data, and HR request history are retained according to organizational policies and applicable labor laws.
8. Your Rights
You have the following rights regarding your personal data:
- Access your personal information stored in the app
- Request correction of inaccurate data
- View your attendance history and task completion records
- Manage notification preferences
Please note that user accounts are created and managed by administrators. Contact your HR department or system administrator for account-related requests.
9. Children's Privacy
Greetz is intended for use by employees and is not designed for children under 18 years of age. We do not knowingly collect personal information from children.
10. Third-Party Services
Our app uses the following third-party services:
- Firebase (Google): For push notifications and analytics. View Firebase Privacy Policy
- Nominatim OpenStreetMap: For reverse geocoding (converting coordinates to addresses). View Nominatim Usage Policy
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: appgreetz@gmail.com
Application: Greetz Employee Attendance App
Your Consent
By using Greetz, you acknowledge that you have read and understood this Privacy Policy and agree to its terms and conditions.